Records Management Network

Meetings

Records Management Network Meeting held on Friday 22nd September 2006
Victorian Archives Building Conference Room

Meeting Chaired by Michelle Tolliday, Coordinator, Archives and Records Education and Training.

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1: Welcome
Toula Varvarigos (Acting Manager, Records Services, PROV) welcomed guests and introduce the program for the morning

2: Hamers is here!!
Marilyn Donisi (Education and Training, PROV), presented on the upcoming Sir Rupert Hamer Records Management Awards, recognising excellence and innovation in Records Management in the Victorian Public Sector. The presentation included the time frame for nominations, who is eligible, as well as the awards ceremony. More details about the Hamer Awards can be found here.

3: New faces at the RMAA
Ross Latham gave the audience an update on who’s new at the RMAA in addition to notice of the upcoming RMAA Victorian State Seminar – which will focus on where records management, information management and knowledge management intersect.

4:Emma Murray (Disposal and Documentation, PROV) introduced PROV’s new Common Administration Retention and Disposal Authority, as well as the new Transfer Guidelines and Transfer forms recently implemented. Emma accompanied the introduction with an outline of the new processes set out in the guidelines. A copy of this presentation can be found here.

5: Merrick Morris (Manager, Custody, PROV) spoke about outstanding records and current action taken to recover those “wayward files”. Merrick also introduced a review of authorised officers currently underway and a planned survey to gauge custody service requirements.

6: Susie Leehane (Manager, Volunteers Program, PROV) discussed the valuable contribution PROV’s volunteers make toward the availability of records at the State Archives, with the substantial contribution toward the digitisation of documents for web-based retrieval.

7: Graeme Hairsine (Archival Systems Support Manager, PROV) followed Susie’s discussion of web-based records retrieval with an update on the Digital Archive and its milestones over the last twelve months. Graeme also talked about the current efforts to align physical and digital transfers to create one holistic transfer process. A copy of this presentation can be found here.

8: Howard Quenault (VERS Program Director, PROV) rounded off the meeting with a presentation on the ADRI EDRMS Business Case Infrastructure Framework, the elements of a good business case for EDRMS implementation and his experience in business case development during his time as the VERS Program Director. . A copy of this presentation can be found here.

9: Michelle Tolliday concluded the meeting and invited all participant to enjoy a light lunch and the opportunity to speak directly with many of the meeting’s speakers.

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