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Home
rEsearch News
from Access Services at Public Record Office Victoria rEsearch is a bi-monthly update on public access news at Public Record Office Victoria (PROV). Current and past editions of rEsearch are available online here and are also emailed to subscribers. Email a request to ask.prov@dvc.vic.gov.au if you want to be included on our subscriber list. Contents 1. ‘Access the Collection’: PROV’s new online catalogue • Testing, Implementing and Interruptions to PROV Services. As reported in the last issue of rEsearch, Archives@Victoria, PROV’s current online catalogue will be replaced by a new online catalogue embedded in the PROV website under ‘Access the Collection’. In past notices, we have advised that the new online catalogue would be available from Monday 4 July. Due to further development and testing it will now be available in August 2005 with a number of new and enhanced services and options for researchers. Leading up to the ‘go live’ date in August, there will be a few minor interruptions to PROV’s existing online catalogue, Archives@Victoria. On Saturday 25 June, Archives@Victoria will not be available while the new catalogue is being tested and developed. Researchers who wish to view original records in the VAC Reading Room on that day should make sure they have ordered their records in advance during the previous five days. Normal online services will resume by 9.00am, Monday 27 June. 2. Reading Room Review Report and Feedback During November 2004 a PROV Reading Room Work Processes Working Group was established to review the operational work processes of the Victorian Archives Centre Reading Room (RR), which also includes Reception, Security and the client locker areas. This was a post-implementation review of the new work environments established at 99 Shiel Street, North Melbourne since the opening of the Reading Room in April 2004. The RR Review report was finalised on 25 March 2005. Recommendations
which are being implemented in a prioritised manner include: There are currently ten more recommendations being implemented. The RR Review report has additional recommendations that have been endorsed and prioritised for implementation. Progress reports on implemented recommendations will be advised in PROV newsletters and on Reading Room noticeboards. 3. Finding Your Story: A Resource Manual to the Records of the Stolen Generations in Victoria. In late June 2005 Public Record Office Victoria (PROV) will launch Finding Your Story: A Resource Manual to the Records of the Stolen Generations in Victoria, a publication that will provide a comprehensive and cohesive resource of government and non-government record and archival collections in Victoria relevant to the Stolen Generations and their families. Finding Your Story seeks to assist in breaking down the barriers that surround access to records. Finding Your Story will be useful and practical by being written and presented in a clear, concise and culturally appropriate manner achieved by extensive consultation and input from Koori user groups. Published in partnership with Aboriginal Affairs Victoria (AAV), Finding Your Story provides detailed information on where records may be found which may contain information about the separation from family and time in the care of others for Indigenous Victorians. It might also help people find out more about the separation of brothers and sisters, parents or grandparents. Finding Your Story will identify these records and show people how to access them. Finding Your Story will also help Indigenous Victorians find information which could extend understanding and knowledge of family, community and country. It will help not only members of the Stolen Generations but all Victorians interested in finding out about children in care and to find out the background to the policies and practices that led to the separation of Indigenous children from family and community. In print form, Finding Your Story will be available for purchase for $34.95 (including GST) from PROV Reading Rooms, the Koorie Heritage Trust Inc. Shop and Information Victoria Bookshop. Order forms are available on the PROV website at http://www.prov.vic.gov.au/publications. As well as in printed form, from late June 2005, the Finding Your Story Resource Manual will also be available free on the PROV website at http://www.prov.vic.gov.au/findingyourstory. 4. New Place of Deposit in Pakenham On 12 May Public Record Office Victoria gathered together over 70 guests representing 17 community groups to celebrate their appointments as Places of Deposit. Pakenham was chosen for the event as it was a central point for community groups coming from such diverse places as Traralgon, Leongatha, Frankston and Healesville to name a few. The Berwick and Pakenham Historical Society provided their Federation era building which has been restored to its former glory, as a magnificent back drop for the celebration. Tammy Lobato MP Member for Gembrook presented each community group with
a framed certificate signed by the Minister for Victorian Communities,
John Thwaites. Becoming a Place of Deposit enables public records of local significance (that are not part of the States archives) to be placed in the care of community groups. This event was the perfect opportunity for the community groups that attended to network with people that share the same passion and interest for preserving local history. For more information about Places of Deposit, contact Chris Papagianopoulos ph (03) 9348 5614. 5. Exhibitions • Forgotten
Faces – Chinese and the Law The exhibition, developed in conjunction with the Golden Dragon Museum (GDM) in Bendigo, also displays objects from the GDM including opium pipes, lacquered Chinese furniture and scales for weighing gold. These are featured alongside original PROV records including the prison registers in which the prisoners’ details were recorded. Forgotten Faces: Chinese and the Law has an online educational component for anyone who wants to learn more about the exhibition. It features Chinese prisoner photographs, stories of their lives and information about the social and historical setting of life in nineteenth century Victoria which the featured Chinese prisoners experienced. There is also a section providing information for teachers. This is accessible from the PROV website at www.prov.vic.gov.au/forgottenfaces Forgotten Faces: Chinese and the Law is on display at VAC until Saturday 27 August. It will then travel to the GDM in September 2005. For further information, please contact PROV on ph (03) 9348 5600. • Touring Exhibitions – Bigamy, Theft
and Murder, The Extraordinary Tale of Frederick Bailey Deeming,
Lucy; a Private Life Revealed Through Public Records and a new addition,
Transported Back. Bigamy, Theft and Murder, The Extraordinary Tale of Frederick Bailey Deeming and Lucy, a Private Life Revealed through Public Records are two exhibitions that are built on records held in PROV’s repository. Bigamy, Theft and Murder explores the story of Federick Deeming, wife murderer, bigamist, thief and con-man and refers to records created by the Victorian Police, Attorney-General’s Department and Penal and Gaols Branch, Chief Secretary's Department. Lucy features the story of Lucy Bell who arrived in the colony, married, had children and struggled to obtain possession of her late husband’s estate. Drawing on shipping arrivals, inquests, probate and land records, this exhibition demonstrates how even people with short and unremarkable lives can be well-documented in public records. The two exhibitions are made up of image and text panels that are velcroed onto display boards. They can be borrowed free of charge, the only cost incurred is transportation to and from your venue. For more information on the Bigamy, Theft and Murder and Lucy touring exhibitions, contact PROV on ph. (03) 9348 5600. Bigamy, Theft and Murder and Lucy are also presented as online exhibitions. Arguably PROV’s most popular exhibition to date, Transported Back has now become a touring exhibition. Transported Back is available for borrowing free of charge which is great news for libraries, local and family history societies, galleries, organisations and anyone who is interested in displaying fascinating images dating back to the 1800s which capture the history of Victorian Railways. For booking enquiries or further information on Transported Back contact PROV on ph. (03) 9348 5600. 6. What’s New • Archives@Victoria – the Final Instalment As mentioned in the first story of this newsletter, Archives@Victoria will be replaced by a new online catalogue on Monday 4 July. In future issues of rEsearch our ‘What’s New’ section of this newsletter will continue to bring you news of newly available records. Victorian Public Record Series (VPRS) are occasionally reprocessed as research by PROV archivists uncovers more about the records and their context. The lists appearing below may include some reprocessed series, as well as new accessions and transfers of additional consignments to existing series. The lists may also include records that are closed (in part or whole) to general public access in PROV reading rooms. If a record has been closed under section 9 or section 10 of the Public Records Act, you may need to apply for access under Freedom of Information. To do this, you will need to know which Government department is responsible for the particular records and staff in our reading rooms can provide assistance with this. In some instances you can also apply for Special Access to some closed records by writing to the Keeper of Public Records for permission. PROVguide 14 has information on how to go about this. For further information, please visit http://www.access.prov.vic.gov.au/ or contact PROV reference staff on <ask.prov@dvc.vic.gov.au> VA 3098 Department of Education, Employment and Training VA 2982 Roads Corporation (also known as VicRoads) VA 573 Brighton (Municipal District 1859-1863; Borough 1863-1887;
Town 1887-1919; City 1919-1994) VA 2505 Sandringham (Borough 1917-1919; Town 1919-1923; City
1923-1994) VA 3673 Bayside (City 1994-ct) VA 4717 Elsternwick Park Committee of Management VA 538 Department of Crown Lands and Survey VA 4253 Parks Victoria 7. Seminars 2005 • Archival Support Program, February - November
2005 Bookings are now being taken for the last two Archival Support Program sessions of the year. At ‘Introduction to Archives’ on Saturday 24 September at Churchill, you can find out about current methods of managing archives including collection policies and the arrangement, description and cataloguing of records. You will also explore the practical and legal issues involved in providing public access to records. ‘Computers and Small Archives’ on Saturday 26 November, is ideal for people who want information on databases and software that can assist in managing and improving access to their archive. Presenters will also talk about protecting and preserving electronic records and data. The cost to attend an ASP session is $16.50 (incl. morning tea, lunch and GST). For further information, contact Laura Daniele, Public Programs Officer on 03 9348 5757. • Seminar Series Places are filling fast also for upcoming seminar ‘Bricks and Mortar: Public, Government and Private Buildings’ on Wednesday 22 June. This seminar explores public building files, government buildings (BSA plans) and municipal records. Book now to reserve your place. Also, look out for the Seminar Series July – November 2005 program. Due to popular demand, ‘Ancestors in the Archives’ Parts 1, 2 and 3 will again be presented, as well as some new seminars including ‘Indexes and Registers – exploring the riches in 19th century recordkeeping systems’ and ‘Research at Ballarat Archives Centre’. Training to use PROV’s new Online Catalogue will also be offered on a regular basis. For more information on these and other seminars held over the next half of the year, look out for the Seminar Series July – November program brochures which were sent out with the May issue of PROactive. The brochures are also available from PROV reading rooms, can be downloaded from the PROV website or phone (03) 9348 5600 for one to be sent to you. 8. Saturday Openings, June – August 2005 The Victorian Archives Centre Reading Room is open on the second and last Saturday of most months, excepting long weekends. Saturday openings for June - August are; 25 June (limited A@V services), 9 July, 30 July, 13 August and 27 August. 9. PROV Calendar June – August 2005 The PROV calendar for speaking engagements and other dates is at this address: http://www.prov.vic.gov.au/events/patrn.asp#speaking 10. Feedback We welcome your feedback and suggestions on the content of this newsletter via ask.prov@dvc.vic.gov.au. If you know someone who would be interested in receiving rEsearch, they can subscribe by emailing a request to ask.prov@dvc.vic.gov.au. 11. About this publication We have included you on our mailing list because you already receive news publications from PROV, or because you have indicated interest in receiving email information. However, if you do not wish to receive this newsletter, please email us at ask.prov@dvc.vic.gov.au or phone PROV Reception (03) 9348 5600 and we will remove you from the list. ISSN 1499-0331
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