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Recordkeeping Standards Program

Welcome!

Welcome to the PROV Recordkeeping Standards Program web pages! These pages will provide you with information about the Recordkeeping Standards Program as a whole as well as the status of individual Recordkeeping Standards Projects currently in development.

Please check back often, as we will be adding new information and project status reports as the projects progress.


PROV Recordkeeping Standards Program: Overview
Current Standards Projects
Extension to PROV Standards
Contact
SCOPE (Standards Community of Practice & Expert Group)

PROV Recordkeeping Standards Program: Overview

The PROV Recordkeeping Standards Program has been developed to provide structure for the development of PROV's Standards.

The Recordkeeping Standards Program will establish an approach to standards that is consultative, structured and auditable, and will as a result produce a suite of documents that are consistent, useful, usable and durable.

Mission Statement

The PROV Recordkeeping Standards Program will deliver a suite of practical standards and associated documentation to assist public sector agencies with promulgation of a sound program of records management that addresses the needs of relevant stakeholders.

Aims and Objectives

The aims of PROV's Standards Program are as follows:

•  To address the recordkeeping needs of whole of Victorian government
•  To promote the principles of best practice recordkeeping across whole of Victorian government
•  To ensure the preservation of State Archives

The objectives of the PROV recordkeeping standards program are as follows:
•  Implementation of a program of sound records management across the public sector
•  Articulation of the key principles underlying best practice recordkeeping
•  To identify and describe practical, measurable and achievable compliance requirements needed to meet each principle
•  Provision of assistance in the form of tools and guidance for public sector agencies to comply with PROV's recordkeeping standards.

Strategy and Methodology

The PROV Recordkeeping Standards Strategy and Methodology, which underpins the Standards Program, is available to read here.

PROV has identified two Standards and their supporting documentation to be developed in the 2007/2008 Financial Year. These are:

•  Appraisal & Disposal Standard

•  Storage Standard

Please see below for information and updates about individual standards projects.

Current Standards Projects

Disposal Standard

The minutes of the Disposal Standard Advisory Group, held 16 June 2008, are now available, please click here to read them. The next meeting of the Disposal Standard Advisory Group will be held on 26 August 2008, at PROV.
The minutes of the Disposal Standard Advisory Group held on the 22nd of April are now available, please click here to read them.
The first meeting of the Disposal Standard Advisory Group was held on Monday, 25 February. Click here to read minutes of the meeting.

Storage Standard

Please click here for information on the PROV Storage Standard Project.

Extension to current Standards

Four of PROV's Standards have been in place for almost 10 years and were due to expire in February 2008. Justine Heazlewood, Director and Keeper of Public Records, has signed variations to these Standards, extending them until 2011. The Standards that have been extended are:

PROS 97/001 Management of Public Records
PROS 97/002 Creation and Maintenance of Public Records
PROS 97/003 Destruction of Public Records
PROS 97/004 Transfer and Storage of Public Records

PROV is currently working to issue a new set of Standards and supporting documents to ensure that a holistic Standards suite is developed by 2011. The extension of the current Standards ensures that PROV and agencies continue to have coverage under the current Standards while the new Standards are being developed.

Please visit the Standards page to view the new versions of these Standards with variations attached.

SCOPE

The Standards Community of Practice & Expert Group (SCOPE) has been established as part of the Standards Framework. It is made up of records managers and archivists from state government, local government and universities, and provides expert advice and feedback on the Standards that PROV is developing.

Please visit the SCOPE page for more information about SCOPE, notices and minutes of meetings, and other useful information.

Contact

To register your interest in participating in SCOPE, or to find out more information about the Recordkeeping Standards Program, please contact:

Recordkeeping Standards Program Manager
standards@prov.vic.gov.au
Tel: (03) 9348 5600
Fax: (03) 9348 5656

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