Home >> Services to the Government >> Recordkeeping Standards Project

Recordkeeping Standards Project

Welcome!

Welcome to the PROV Recordkeeping Standards Project web page. Here you will find information about the Recordkeeping Standards Project as a whole as well as the status of individual Recordkeeping Standards Projects currently under development.

PROV Recordkeeping Standards Project: Background

The Recordkeeping Standards Project has establish ed an approach to standards that is consultative, structured and auditable, and will as a result produce a suite of documents that are consistent, useful, usable and durable.

Mission Statement

The PROV Recordkeeping Standards Project will deliver a suite of practical standards and associated documentation to assist public sector agencies with promulgation of a sound program of records management that addresses the needs of relevant stakeholders.

Aims and Objectives

The aims of PROV's Standards Project are as follows:

•  To address the recordkeeping needs of whole of Victorian government
•  To promote the principles of best practice recordkeeping across whole of Victorian government
•  To ensure the preservation of State Archives

The objectives of the PROV Recordkeeping Standards Project are as follows:
•  Implementation of a program of sound records management across the public sector
•  Articulation of the key principles underlying best practice recordkeeping
•  To identify and describe practical, measurable and achievable compliance requirements needed to meet each principle
•  Provision of assistance in the form of tools and guidance for public sector agencies to comply with PROV's recordkeeping standards.

PROV Standards Update Newsletter

PROV publishes a monthly newsletter to ensure that our clients are kept informed of the progress of the Standards Project. Below are links to the Standards Update Newsletters:

September/October 2009

July 2009

June 2009

May 2009

April 2009

March 2009

If you'd like to subscribe to this newsletter then simply email us at our contact email address at the bottom of this page.

Current Standards activity

Disposal Standard

Description: The Disposal Standard, Specifications and Guidelines address the requirements for the development, implementation and maintenance of a structured Disposal Program.

Update: The Standard has been drafted internally and is being reviewed by PROV prior to exposure draft.

A public comment period has commenced for the Overview of the Retention and Disposal Authority Development and Approval Process. We would particularly welcome comment from agencies currently drafting, or planning to draft a Retention and Disposal Authority or any Service Providers working in this area. The draft can be found here.

Comment closes on the 6 November 2009.

Any comments please contact Michael Pummell michael.pummell@prov.vic.gov.au
Ph: 93485600

Storage Standard

Description: The Storage Standard, Specifications and Guidelines address the requirements for the storage of public records in all formats in secondary storage facilities. This includes APROSS facilities, PODs and agency secondary storage facilities.

Update: The Public Exposure Draft period has completed and all comments received are being incorporated into the Storage Standard documents. A further public review will be undertaken once the new project team has been established.

Strategic Management Standard

Description: The Strategic Management Standard, Specifications and Guidelines address the requirements for the strategic planning and integration with business strategies of records management policy. This includes activities regarding outsourcing records, policy development and implementation, strategic planning, and responsibilities regarding records management.

Update: Workshops are progressing, with the first draft of this Standard now being developed.

A public comment period has commenced for three factsheets relating to CEOs, Staff and Volunteers Recordkeeping responsibilities. The drafts can be found below (PDFs).

Factsheet - Records Management for CEOs - Exposure Draft

Volunteers Factsheet Exposure Draft

Factsheet - RM for all staff - Exposure Draft

To provide feedback, please contact Marcus Dowd
Marcus.Dowd@prov.vic.gov.au
Ph: 93485600

Operations Management Standard

Description: The Operations Management Standard, Specifications and Guidelines address the requirements for designing and implementing records management operations. This includes capabilities, monitoring, and systems design.

Update: Workshops are progressing. The first draft of this Standard will be commenced once the Strategic Management Standard has completed its first drafting.

Converted Records GDA and Digitisation Specifications

Please click here for detailed information on the development of these Specifications.

What about our existing published Standards?

We have extended the period of coverage of our existing Standards for the duration of the Standards Project. You can find more information here.

Contact

To find out more information about the Recordkeeping Standards Project, please contact:

Back to top