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Advice 9: Introduction to the Victorian
Electronic Records Strategy (VERS)
Table of Contents
1 Introduction
2 History of VERS
2.1 The ‘Keeping Electronic Records Forever’ report
2.2 The Victorian Electronic Records Strategy report
2.3 The VERS Standard
2.4 The VERS implementation at the Department of Infrastructure
2.5 VERS Centre of Excellence
3 Goals of VERS
4 Preservation Approach
4.1 Program obsolescence
4.1.1 The challenge
4.1.2 VERS approach
4.2 Loss of context, authenticity and integrity
4.2.1 The challenge
4.2.2 VERS approach
4.3 Media refreshing
4.3.1 The challenge
4.3.2 VERS approach
4.4 Loss of records
4.4.1 The challenge
4.4.2 VERS approach
4.5 Loss of recordkeeping system
4.5.1 The challenge
4.5.2 VERS approach
5 VERS Implementation
5.1 Requirements on recordkeeping systems
5.1.1 Functions
5.1.2 Native versus export compliance
5.2 Exporting records to PROV
5.2.1 Conversion of content to a long-term preservation format
5.2.2 Metadata
5.2.3 Encapsulation into VERS Encapsulated Objects (VEOs)
5.2.4 Export to PROV
6 VERS Encapsulated Objects
6.1 Record structure
6.1.1 Documents
6.1.2 Encodings
6.2 Record, Document, and Encoding metadata
7 References
Under section 12 of the Public Records Act 1973, the Keeper of Public Records is responsible for the establishment of standards for the efficient management of public records and for assisting public offices to apply those standards to records under their control. Officers in charge of public offices are responsible under section 13 of the Act for carrying out, with the advice and assistance of the Keeper, a program of records management in accordance with the standards established under section 12 of the Act.
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