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VERS STORY | STANDARD | ASSESSMENT | PROJECTS | DIGITAL ARCHIVE | TRAINING | TOOLKIT | PUBLICATIONS | |
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6.1 Record structure The VERS Standard does not assume that a record consists of a single computer file with one representation. VERS records may contain multiple documents, each of which may contain multiple encodings. 6.1.1 Documents In many cases a record contains multiple independent documents. For example, the VERS Standard consists of six core documents: the Standard itself, and five supporting Specifications. If the VERS Standard was encapsulated in a VEO, it is possible to include all six documents (as separate PDF files) in a single VEO. The use of documents allows users of the VERS Standard great flexibility in determining what information is contained within a record. For example; a correspondence record could contain a copy of the original incoming letter as well as the outgoing response. Version 2 of the VERS Standard allows documents to be structured where documents can be organised into a hierarchy. This allows the creator of the document to control how the information in a record is organised and presented to future users.
Figure 4. A VERS record of PROS 99/007, which contains six documents: the Standard itself and the five supporting Specifications. Each document is represented by one encoding.
Figure 5. A record of PROS 99/007 with the five Specifications structured below the Standard. 6.1.2 Encodings Encodings are different representations of the same document. For example, a VEO can contain PDF and Word versions of the same document. The use of multiple encodings allows users to provide additional functionality for future users of the record. For example, a PDF representation of a report has to be included (as PDF is the long-term preservation format), but it may be useful to include a Word representation. The Word version may not be accessible for very long, but while it is accessible it would be possible to use the record as a template to create new records.
Figure 6. A record that has one document with two encodings. Both encodings represent the same content, but use different physical representations. In this case, one representation is PDF (the long-term preservation format) and the other is Word. | |||||
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