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3.5 Modifying information associated with records and folders (Specification1, section 2.5)

Types of modifications that may supported include:

• modifying the metadata associated with the record or folder
• adding or deleting the documents associated with a record
• modifying the metadata associated with a document
• adding or deleting encodings associated with a document
• modifying the metadata associated with a encoding.

The VERS standard electronic record format supports modification of a record. Systems that support Version 1 of this Standard can only support modifying, adding, or deleting metadata associated with the record (this is referred to as onioning). Systems that support Version 2 of this Standard additionally allow the modification of documents and encodings and the modification of folders.

Modifications of records and folders using these two VERS mechanisms does not compromise the integrity of the records or folders as the original records/folders and associated digital signatures are retained and can be verified at any time.

Conformance to this point is achieved by the recordkeeping system vendor demonstrating that it is possible to modify the metadata associated with a record. In addition, if Version 2 of this Standard is supported, the system should be capable of modifying the documents associated with a record.

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