|
3.15 Management History
The Management History (M66) element describes the events that occurred during the life of the record since it was first registered into a recordkeeping system. These events include, for example, transfer of custody, alteration to metadata or content, and reclassification. The intent is that this element will document the administrative history of the record over time and it is essentially an audit log.
The management history will commence from the registration of the record in the first recordkeeping system and will extend over all subsequent recordkeeping systems and custodians.
A management history comprises a sequence of events which are represented by Management Event (M67) subelements. Each Management Event documents one event in the life of the record.
Each VEO must contain a Management History element, and this must contain at least one Management Event subelement.
Figure 13. Subelements of the Management History element.
The subelements of Management History are:
- Management Event (M67). Each Management Event subelement documents an event in the administrative history of the record. Each event comprises three pieces of information: Event Date/Time (M68), Event Type (M69), and Event Description (M70).
- Event Date/Time (M68). The date and time the event occurred. This should not be overspecified; for example if the date is known, but not the time, the Event Date/Time subelement should not contain the time.
- Event Type (M69). The type of the event. The VERS Standard allows agencies to extend the list of event types, as it proved difficult to map all of the events in recordkeeping audit logs to the values listed in the NAA standard.
- Event Description (M70). A textual description of the event. This might include the users that carried out the event, details of the event (e.g. exactly how a piece of metadata has been changed). The description should not just repeat the event type.
An example of a Management History element follows:
<naa:ManagementHistory>
<vers:ManagementEvent>
<naa:EventDateTime>2003-03-30T05:02:38-10:00</naa:EventDateTime>
<naa:EventType>Created</naa:EventType>
<naa:EventDescription>Registered by John Smith (j.smith@dpc.vic.gov.au) from 180.205.76.43. </naa:EventDescription>
</vers:ManagementEvent>
<vers:ManagementEvent>
<naa:EventDateTime>2003-04-15T15:22:01-10:00</naa:EventDateTime>
<naa:EventType>Record Modified</naa:EventType>
<naa:EventDescription>Reclassified by John Smith (j.smith@dpc.vic.gov.au). Classification was formerly Finance/Budgets/2002-3/Drafts </naa:EventDescription>
</vers:ManagementEvent>
</naa:ManagementHistory>
back to top
printer friendly
| 
