Victorian Electronic Records Strategy


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Introduction

Standard
(Version 1)
  Specification 1
  Specification 2
  Specification 3

Standard
(Version 2)
  Specification 1
  Specification 2
  Specification 3
  Specification 4
  Specification 5
  Advice 9
  Advice 10
  Advice 11
  Advice 12
  Advice 13
  Advice 14

Home > Standard > Standard (Version 2) > Advice 11 > Record Metadata

3 Record Metadata

The information held in the record metadata elements describes the record as a whole. Figure 3 shows the 23 top-level record metadata elements (most of these elements are subdivided into subelements). The top-level elements can be divided into the following three groups:

Descriptive Metadata. The information in these elements describes the record and its relation with other records. The descriptive metadata includes:

Agent (M12)
Rights Management (M24)
Title (M32)
Subject (M37)

Figure 3. Main groups of metadata in a VERS Record Metadata element.

Description (M40)
Auxiliary Description (M153)
Language (M41)
Relation (M42)
Coverage (M46)
Function (M50)
Date (M54)
Type (M58)
VEO Identifier (M99)
Transaction (M104).

Administrative History. The information in these elements documents the history of this record since it was first registered into a recordkeeping system. They include:

Management History (M66)
Use History (M71)
Preservation History (M76).

Recordkeeping Metadata. These elements contain information used to manage the record in a recordkeeping system. They include:

Aggregation Level (M59)
Disposal (M88)
Mandate (M93)
Format (M60)
Location (M83)
Record Identifier (M65).

Except for Auxiliary Description (M153), VEO Identifier (M99), and Transaction (M104), all of the top-level record metadata elements have been taken from the NAA Recordkeeping Metadata Standard. Further, most of the elements can be directly related to AGLS [AGLS] metadata elements.

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