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4.1 Document Metadata
Document Metadata (M115) describes a document within the record. Each document in a record has a separate set of document metadata.
The information in Document Metadata (M115) is not intended to replicate the information in the record metadata so, for example, the document title should not replicate the information in the record title. Instead, the information in the Document Metadata (M115) is intended to distinguish this document from other documents within the same record or provide specific information about the document.
Figure 21. Subelements of the Document Metadata element.
The subelements of Document Metadata are:
- Document Agent (M116). This subelement is equivalent to the Agent (M12) element; it identifies the people or organisations associated with the Document. It is equivalent to the AGLS Agent element. This subelement is mandatory; if only one document agent is present it should be the document author.
- Document Rights Management (M154). This subelement is equivalent to the Rights Management (M24) element; it contains any rights management statement specific to the Document. It is equivalent to the AGLS Rights Management element.
- Document Title (M117). This subelement is equivalent to the Title (M32) element; it contains the title of the Document. It is equivalent to the AGLS Title element. This subelement is mandatory, and the title should be chosen to distinguish the Document from the other Documents in the record.
- Document Subject (M118). This subelement is equivalent to the Subject (M37) element; it contains the subject of the Document. It is equivalent to the AGLS Subject element.
- Document Description (M119). This subelement is equivalent to the Description (M40) and Auxiliary Description (M153) elements; it contains a description of the Document. It is equivalent to the AGLS Description element.
- Document Language (M120). This subelement is equivalent to the Language (M41) element; it indicates the language the Document is written in. It is equivalent to the AGLS Language element.
- Document Relation (M121). This subelement is equivalent to the Relation (M42) element; it documents relations to other Documents. It is equivalent to the AGLS Relation element.
- Document Coverage (M122). This subelement is equivalent to the Coverage (M46) element; it describes the temporal or geographic extent of the Document. It is equivalent to the AGLS Coverage element.
- Document Function (M155). This subelement is equivalent to the Function (M50) element; it contains the function that the Document supports. It is equivalent to the AGLS Function element.
- Document Date (M123). This subelement is equivalent to the Date (M54) element; it contains the date and time the Document was created. It is equivalent to the AGLS Date element. This subelement is mandatory.
- Document Type (M124). This subelement is equivalent to the Type (M58) element; it contains the type of the Document. It is equivalent to the AGLS Type element.
- Document Source (M125). This subelement is different to the other subelements of Document Metadata (M115) as it has no equivalent at the record level. The Document Source (M125) subelement describes the system that produced the Document. Typically, this would be software application. An example Document Source value might be: 'This document was produced using Word 97 Version 8.0.0.3514 by Microsoft Corporation'. The contents of a Document Source (M125) subelement could be complex. The Document Source subelement for an image, for example, could describe the camera that was used to capture the image, the camera settings, and any image processing that was carried out on the resulting image.
It should be noted that the values of all subelements of Document Metadata (M115) are encapsulated within <vers:Text> tags. That is, for example,
<vers:DocumentAgent>
<vers:Text>Author: Lucy Sinclair</vers:Text>
</vers:DocumentAgent>
not
<vers:DocumentAgent>
Author: Lucy Sinclair
</vers:DocumentAgent>
The <vers:Text> tag is used within a VEO where it is expected that one day it may be necessary to break the information in a subelement into finer subelements. In this case, the contents of a Document Agent might one day be broken up into the agent type and the name of the agent:
<vers:DocumentAgent>
<vers:Text>Author: Lucy Sinclair</vers:Text>
<vers:AgentType>Author</vers:AgentType>
<vers:PersonalName>Lucy Sinclair</vers:PersonalName>
</vers:DocumentAgent>
The use of the <vers:Text> subelement indicates that the value of this element is a textual representation of the information in the other elements.
An example of a minimal set of Document Metadata follows:
<vers:DocumentMetadata>
<vers:DocumentAgent>
<vers:Text>Author: Lucy Sinclair</vers:Text>
</vers:DocumentAgent>
<vers:DocumentTitle>
<vers:Text>Report</vers:Text>
</vers:DocumentTitle>
<vers:DocumentDate>
<vers:Text>2003-03-20T23:24:06-10:00</vers:Text>
</vers:DocumentDate>
<vers:DocumentSource>
<vers:Text>Microsoft Word 97 (Version 8.0.0.3514)</vers:Text>
</vers:DocumentSource>
</vers:DocumentMetadata>
An example of a fuller set of Document Metadata follows:
<vers:DocumentMetadata>
<vers:DocumentAgent>
<vers:Text>Author: Lucy Sinclair</vers:Text>
</vers:DocumentAgent>
<vers:DocumentRightsManagement>
<vers:Text>Copyright 2003, Public Record Office Victoria</vers:Text>
</vers:DocumentRightsManagement>
<vers:DocumentTitle>
<vers:Text>Report of Inquiry</vers:Text>
</vers:DocumentTitle>
<vers:DocumentSubject>
<vers:Text>Information Management/Design</vers:Text>
</vers:DocumentSubject>
<vers:DocumentDescription>
<vers:Text>
This report describes an implementation of the VERS standard, ISBN 9 8898 8877 7
</vers:Text>
</vers:DocumentDescription>
<vers:DocumentLanguage>
<vers:Text>en</vers:Text>
</vers:DocumentLanguage>
<vers:DocumentDate>
<vers:Text>2003-03-20T23:24:06-10:00</vers:Text>
</vers:DocumentDate>
<vers:DocumentSource>
<vers:Text>Microsoft Word 97 (Version 8.0.0.3514)</vers:Text>
</vers:DocumentSource>
</vers:DocumentMetadata>
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