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5.3 Date

In a File (M143) element an additional date has been added to the Date (M54) element. This is Date/Time Closed (M144), which is only present if the folder is closed (i.e. no further records may be added to the folder).

Figure 25. Subelements of the Date element within a File Metadata (M143) element.

The subelements of Date (M54) within a File are identical to a Date element within a record (see section 3.10), with the following additional subelement:

• Date/Time Closed (M144). This is the date and time the folder was closed. No further records can be added to a closed folder.

The recordkeeping system should not over-specify the time; if only the date of the event is known the time should not be entered.

An example of the XML representation of a Date follows:

<vers:Date>
   <naa:DateTimeCreated>2003-03-19T15:01:17-10:00</naa:DateTimeCreated>
   <naa:DateTimeTransacted>2003-03-19T15:01:17-10:00</naa:DateTimeTransacted>
   <naa:DateTimeRegistered>2003-03-20T10:26:07-10:00</naa:DateTimeRegistered>
   <vers:DateTimeClosed>2003-05-30T14:39:00-10:00</vers:DateTimeClosed>
</vers:Date>

Note that within a File VEO, the Date element is defined within the vers namespace (i.e. 'vers:Date', not the naa namespace (i.e. 'naa:Date'), which is used when the Date element is included in the record metadata.

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