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5.4 File Disposal

There is also an additional collection of metadata associated with the disposal of a folder (and the records it contains). This element is only present when the records within a folder have been disposed of (destroyed or transferred), but the system retains the folder information to document that the records once existed.

Figure 26. Subelements of the File Disposal element.

The subelements of the File Disposal element are:

• Disposal Schedule (M146). This subelement contains a reference to the Retention and Disposal Authority that authorised the disposal of the records within this folder.
• Disposal Date (M147). This subelement contains the date and time the records in this folder were disposed of.
• Authorizing Officer (M148). This subelement identifies the person who authorised the disposal of the records.

An example of a File Disposal element follows:

<vers:FileDisposal>
   <vers:DisposalSchedule>
   PROS 00/01 Water Authorities' Records, General Disposal Schedule </vers:DisposalSchedule>
   <vers:DisposalDate>2003-03-19T15:01:17-10:00</vers:DisposalDate>
   <vers:AuthorizingOfficer>James McKinnon</vers:AuthorizingOfficer>
</vers:FileDisposal>

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