Victorian Electronic Records Strategy


VERS STORY	STANDARD	ASSESSMENT	PROJECTS	DIGITAL ARCHIVE	TRAINING	TOOLKIT	PUBLICATIONS

Introduction

Standard
(Version 1)
  Specification 1
  Specification 2
  Specification 3

Standard
(Version 2)
  Specification 1
  Specification 2
  Specification 3
  Specification 4
  Specification 5
  Advice 9
  Advice 10
  Advice 11
  Advice 12
  Advice 13
  Advice 14

Home > Standard > Standard (Version 2) > Advice 12 > When to create a Modified VEO

3.6 When to create a Modified VEO

Modified VEOs document changes to a record or folder. But if every change to a record or folder results in a new Modified VEO, VEOs may get very large very quickly.

It is a business decision as to how frequently changes to a record or folder are collected and a Modified VEO created. Possible decisions are:

Every change results in the creation of a Modified VEO
Modified VEOs are created when critical changes to the record or folder occur
Modified VEOs are created upon demand
Modified VEOs are created periodically (e.g. every six months)
Modified VEOs are created upon export.

When Modified VEOs are not created upon every change to the record or folder it will be necessary to store the changes in the recordkeeping system until the Modified VEO is created.

printer friendly