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3.9 Record export
Records and folders must be capable of being exported from a recordkeeping system.
An export of records or folders from a recordkeeping system is not complete until the receiving system has acknowledged that the record or folder was exported without error and the receiving system has accepted responsibility for the record or folder.
Importing or exporting of records and folders from a recordkeeping system must be documented.
The system must be capable of exporting the records and folders:
- in the standardised format given in PROS 99/007 Specification 3: VERS Standard Electronic Record Format.
- containing at least the mandatory metadata given in PROS 99/007 Specification 2: VERS Metadata Scheme.
- with the content in an approved long-term format given in PROS 99/007 Specification 4, VERS Long Term Preservation Formats or a format otherwise approved by PROV.
- on one of the approved media formats and using the mechanisms given in PROS 99/007 Specification 5: Export of Electronic Records to PROV.
It is optional, but highly desirable, that the recordkeeping system be capable of importing records and folders from VERS compliant systems:
- in the standardised format given in PROS 99/007 Specification 3: VERS Standard Electronic Record Format. A recordkeeping system may only be capable of importing onion records (Version 1) or both onion records and Modified VEOs (Version 2).
- containing the metadata given in PROS 99/007 Specification 2: VERS Metadata Scheme.
- with the content in an approved long-term format given in PROS 99/007 Specification 4: VERS Long Term Preservation Formats.
- on one of the approved media formats and using the mechanisms given in PROS 99/007 Specification 5: Export of Electronic Records to PROV or a format otherwise approved by PROV.
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