Victorian Electronic Records Strategy


VERS STORY	STANDARD	ASSESSMENT	PROJECTS	DIGITAL ARCHIVE	TRAINING	TOOLKIT	PUBLICATIONS

Introduction

Standard
(Version 1)
  Specification 1
  Specification 2
  Specification 3

Standard
(Version 2)
  Specification 1
  Specification 2
  Specification 3
  Specification 4
  Specification 5
  Advice 9
  Advice 10
  Advice 11
  Advice 12
  Advice 13
  Advice 14

Home > Standard > Standard (Version 2) >Specification 2 > Introduction

1 Introduction

The purpose of this Specification is to define the metadata that may occur within a VERS Encapsulated Object (VEO).

The metadata defined in this Specification has a number of functions:

To structure the information contained within the VEO.
To document the standards and specifications used in producing the VEO.
To contain a digital signature and sufficient information to verify the signature.
To describe the record or folder and its relationship with other records or folders in the recordkeeping system.
To contain information used to document the history of the record or folder.
To support the management of the record or folder.

A recordkeeping system must be capable of generating the mandatory metadata defined in this Specification when exporting a VEO.

The metadata that supports the management, finding, and retrieval of the electronic record is the metadata used by the National Archives of Australia (NAA) in its metadata standard¹. Descriptive information about the NAA recordkeeping metadata has been derived directly from the NAA's Recordkeeping Metadata Standard for Commonwealth Agencies, but, where necessary, has been adapted to suit the Victorian administrative environment.

The associated advice on this Specification includes explanatory material and examples of VEOs.

¹ National Archives of Australia, Recordkeeping Metadata Standard for Commonwealth Agencies, Version 1.0, May 1999. Available at http://www.naa.gov.au/.

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