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M12 AGENT
Container |
| XML Element Name | naa:Agent |
| Definition | An agent is a corporate entity, organisational unit, or individual that is responsible for some action on, or usage of, a record. |
| Purpose | This collection of elements describes the agent.This element ensures accountability for important recordkeeping decisions and actions.In conjunction with other subelements (M54 DATE, M66 MANAGEMENT HISTORY and, when used, M71 USE HISTORY and M76 PRESERVATION HISTORY), this element provides context for the creation, management and use of records.This element may act as a resource discovery point for users. For example, to enable users to search for all recordkeeping actions performed by particular agents on particular records, or to search for all records that have been accessed by a particular agent. |
| Obligation | Mandatory |
| Repeatable | Yes |
| NAA Metadata | Yes |
| Contains | M13 Agent Type (M)
M14 Jurisdiction (M)
M15 Corporate ID (M)
M16 Corporate Name (M)
M17 Person ID (M)
M18 Personal Name (M)
M19 Section Name (M)
M20 Position Name (M)
M21 Contact Details (M)
M22 Email (M)
M23 Digital Signature (M) |
| Comments | In the NAA metadata scheme instances of this element can be used to describe agents that use or perform actions on records. These actions or uses are listed in M54 DATE, M66 MANAGEMENT HISTORY, M71 USE HISTORY, and M76 PRESERVATION HISTORY. In VERS we recommend that agents be explicitly described in the action or use (i.e. M70 EVENT DESCRIPTION, M75 USE DESCRIPTION, or M80 ACTION DESCRIPTION), and that M12 AGENT is only used to document significant actors in the life of the record (e.g. the record creator).
Not all instances of this element will contain values for all the subelements. Agent Type and Corporate Name are the only subelements which must always be used; use of the other subelements will depend on the role of the agent, which is described using the values under subelement Agent Type, and the level of agent description required by the agency. |
| Related Elements | M54 Date
M66 Management History
M71 Use History
M76 Preservation History |
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