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2 Internet Transfer Mechanisms
This part of the Specification covers the
digital export of electronic records to PROV over the internet.
PROV’s digital archive supports
electronic transfer using the WEBDAV protocol [WEBDAV]. The digital archive is WEBDAV Class
1 compliant.
To transfer VEOs over the
internet, an agency must:
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Come to an agreement about the proposed transfer with the Record
Services Group at PROV.
-
Generate a collection of representative VEOs for testing by PROV
along with a sample Manifest. At least two VEOs will be required (a File VEO
and a Record VEO).
-
Create a Manifest for the Set that is being transferred. The form
of a Manifest is defined in section 4.
-
Send an email to the transfer archivist at PROV, attaching the Manifest.
The transfer archivist will create a Set to receive the VEOs listed in the Manifest.
The transfer archivist will respond with the
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URL of the inbox used to receive the VEOs in that Set
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the Set name (user name)
-
password.
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Log into the inbox using the supplied URL, Set name, and
password.
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Copy the VEOs in the Set to the inbox. All of the VEOs in the Set
must be placed in the one WEBDAV collection. Do not create subdirectories.
-
Copy an ‘end-of-Set’ trigger file to the inbox. This
must be performed after all the VEOs in the Set have been copied to the digital
archive as it signals to the digital archive to begin processing the Set. An ‘end-of-Set’
trigger file is a file with the name ‘end_of_set.trigger’. It has
no contents (i.e. zero length).
-
Notify the transfer archivist that the VEOs have been copied to
the digital archive.
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When PROV has accepted custody of the VEOs, the transfer
archivist will send an acceptance report. The acceptance report is defined in section
5. This may take several weeks due to the requirements for validation, quarantine, archival quality assurance, and final approval. An agency must not destroy their copy of a record until PROV has accepted custody of the
record using an acceptance report.
-
It is possible that not all VEOs will be accepted by the digital
archive. Reasons for non-acceptance include:
-
Malformed VEOs
-
Duplication of VEOs
-
VEOs infected by viruses
-
Transfer of VEOs that are not covered by the transfer agreement
It is the agency’s responsibility to correct, if
possible, the errors that caused the VEOs to be rejected. The VEOs that have
not been accepted must then be resubmitted to PROV. This will involve the
submission of a new Set, including the creation of a new Manifest and new inbox.
This process will continue until all of the VEOs have been successfully
accepted by PROV.
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