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5.1 Custody report

Acceptance of custody of electronic records is indicated by the receipt of a file containing the record identifiers of the accepted VEOs.

In previous versions of this specification, the custody report was known as the acceptance message.

The custody report is a well formed XML document with the following specifications.

5.1.1 XML Standard

The custody report is a well formed XML document that conforms to the XML 1.0 specification [XML]. It will be capable of being validated against the DTD in section 5.1.2.

The custody report will begin with the following XML declaration (see section 2.8 of [XML]):

• The Version attribute will be ‘1.0’.
• The Encoding Definition will be ‘UTF-8’.
• The Standalone control must be set to ‘no’.

The custody report will contain a document type declaration which follows the XML declaration (see section 2.8 of [XML]):

• The Name in the document type declaration must be ‘vers:AcceptanceFile’
• The ExternalId in the document type declaration will not be present.

The custody report will conform to the XML Namespace specification given in [XMLNamespace].

The vers:AcceptanceMessage root element must contain the namespace definition:

• vers= “http://www.prov.vic.gov.au/gservice/standard/pros99007.htm”

Note that this namespace does not point to an XML schema.

5.1.2 Acceptance message DTD

The acceptance file DTD is part of the VERS DTD. The specific definitions are as follows:

<!--  ACCEPTANCE MESSAGE DEFINITION                                         -->

<!--    A document with this content is generated to formally accept        -->

<!--    responsibility for preserving the contents of VEO                   -->

<!ELEMENT vers:AcceptanceMessage

     (vers:Version, vers:TransferReference, vers:AcceptanceDate,

     vers:Acknowledgement+)>

<!ELEMENT vers:TransferReference (#PCDATA)>

<!ELEMENT vers:AcceptanceDate (#PCDATA)>

<!ELEMENT vers:Acknowledgement (vers:YourReference, vers:PROVReference?)>

<!ELEMENT vers:YourReference (vers:VEOIdentifier)>

<!ELEMENT vers:PROVReference (vers:VEOIdentifier)>

The contents of the elements are as follows:

• Version. The version of this acceptance file. Currently this will be “1.0”. The element ‘vers:Version’ is defined as part of the general VERS DTD specified in PROS 99/007 Specification 3: VERS Standard Electronic Record Format.
• Transfer Reference. A reference to the transfer documentation. This reference will be allocated by PROV.
• Acceptance Date. The date this acceptance was sent.
• Acknowledgement. A list of one or more VEOs for which PROV has taken responsibility.
• YourReference. The VEO identifier from the VEO being accepted. The element ‘vers:VEOIdentifier’ is defined as part of the general VERS DTD specified in PROS 99/007 Specification 3: VERS Standard Electronic Record Format.
• PROVReference. If PROV changed the VEO identifier in the VEO being accepted, this element will be present and gives PROV identifier for the VEO. It will not be present if the VEO identifier has not been altered. The element ‘vers:VEOIdentifier’ is defined as part of the general VERS DTD specified in PROS 99/007 Specification 3: VERS Standard Electronic Record Format.

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