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5 Common Structure for Electronic Records
The Victorian Electronic Records Strategy requires that electronic records of all types have a common structure to ensure their effective management. A common structure aids agencies, PROV and vendors by enabling a common interchange format for government information.
The following characteristics have been identified for all types of electronic records.
- Records must be self-documenting. It is possible to interpret and understand the content of the record without needing to refer to documentation about the system in which it was produced
- Records must be self-contained. All the information about the record is contained within the record itself
- The record structure must be extensible. It must be possible to extend the structure of the record to add new metadata or new record types without affecting the interoperability of the basic structure.
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