6.1 Export compliance

6.1.1 Export compliance

Export compliance with this Standard requires that an agency manages all permanent records in a recordkeeping system that has the following characteristics:

• Supports the functions in PROS 99/007 Specification 1: VERS System Requirements for Preserving Electronic Records.
• Holds or is capable of generating the mandatory metadata listed in PROS 99/007 Specification 2: VERS Metadata Scheme. It must also hold or be capable of generating the conditional metadata listed in that specification if the relevant conditions apply.
• Holds the record contents in one of the long-term preservation formats listed in PROS 99/007 Specification 4: VERS Long Term Preservation Formats, or is capable of converting the contents to one of the listed formats.
• Is capable of exporting the records and folders (files) as VERS Encapsulated Objects according to PROS 99/007 Specification 3: VERS Standard Electronic Record Format.
• Is capable of exporting the records and folders to the PROV using the mechanisms and on one of the media specified in PROS 99/007 Specification 5: Export of Electronic Records to PROV.

All recordkeeping systems certified as complying with the previous version of this Standard conform to this level of compliance. Officers in charge of agencies should ensure that recordkeeping systems in use now and in the future can support these specifications.

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