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Specification 3: VERS Standard Electronic Record Format
Table of Contents
1.0 Introduction
1.1 The
principle of self sufficiency
1.2 Requirements for
a Long Term Electronic Record Format
1.3 Integrity
2.0 VERS Long Term Format
(VERS Encapsulated Objects)
2.1 eXtensible
Markup Language (XML)
2.2 Standard Encodings
2.2.1 Documents
2.2.2 Database
Tables
2.2.3 ‘Onion’
Records
2.2.4 Digital
Signatures
2.2.5 Other
Standard Encodings
3.0 Using Digital Signatures
for Authentication
3.1 Paper
Records and Evidence
3.2 What Does a Digital
Signature Really Prove?
3.3 The Lifespan of
a Digital Signature
3.4 Digital Signatures
3.5 Public and Private
keys
3.6 Securing the Private
Key
3.7 Public Key Infrastructure
3.7.1
Certificates
3.7.2 Certificate
Paths
3.7.3 Certificates
and Archives
3.8 Encryption
4.0 Physical Storage Media
4.1 Recommendations
for Small Agencies
4.2 Recommendations
for Medium Agencies
4.3 Recommendations
for Large Agencies
4.4 Recommendations
for Transfer Formats
4.5 Recommendations
for the Future
Appendix One: XML DTD
Appendix Two: Digital Signature
Infrastructures
1. Who signs
the record and when?
1.1
Signing by creator at point of record creation
1.2
Signing by application at point of record archiving
1.3
Summary
2. Where is the private key
of the signer kept?
2.1
Keyring Files
2.2
Key Databases
2.3
Dumb Smartcards
2.4
Smart Smartcards
2.5
Biometrics
2.6
Summary
3. Where is the public key
of the signer kept?
3.1
Use unsecured public keys
3.2
Public Keys stored as Records within VERS
3.3
Unsecured Agency Directory
3.4
Summary
Appendix Three: Digital Signature
Implementation Options
Option 1:
Records signed by the application with local storage of private keys &
no public key infrastructure
Option 2: Records signed
by Users with file or database storage of private keys & public keys
stored as records
Option 3: Records signed
by Users with private keys stored in Smartcards and public keys stored
as records
Appendix Four: Digital Storage
Media for VERS
This
document specifies the standard long term record format for archiving
electronic records in accordance with standards issued by Public Record
Office Victoria. It should be used in conjunction with PROS
99/007 Standard for the Management of Electronic Records, PROS
99/007 Specification 1: System Requirements for Archiving Electronic Records,
and PROS 99/007 Specification 2: VERS Metadata
Scheme.
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