Author: Government recordkeeping

The revised Disposal Standard and associated Specifications were formally issued on 1 September 2017 and are now available for download from our website:

 

About the review process

The Disposal Standard and associated Specifications were reviewed as part of Public Record Office Victoria’s (PROV’s) Continuous Improvement Program. This included an assessment of the Disposal Standard and Specifications to determine what could be streamlined and what needed to be updated to ensure they are clear, practical and relevant for Victorian Government agencies.

The proposed changes were then published on the website for public consultation prior to being finalised.

PROV would like to thank all stakeholders who contributed to the successful revision of these documents.

 

What changes were made

Changes made as a result of the review include the following:

  • Removal of the Accuracy principle from the Disposal Standard, as it was adequately covered by other principles
  • Removal of 15 requirements across the three Specifications, as they were adequately covered elsewhere
  • Rearrangement of the principles to better reflect the workflow from authorisation to action
  • Rephrasing of existing principles and requirements to improve clarity
  • Adjustment of examples of evidence to improve clarity.

A comparison of the principles in the previous and current versions of the Disposal Standard can be viewed here: PROS 10/13 Disposal Standard Version Comparison Table

A comparison of the requirements in the previous and current versions of the Disposal Specification One: Developing Disposal Authorities can be viewed here: PROS 10/13 Disposal Specification One Version Comparison Table

A comparison of the requirements in the previous and current versions of the Disposal Specification Two: Implementing Disposal Authorities can be viewed here: PROS 10/13 Disposal Specification Two Version Comparison Table

A comparison of the requirements in the previous and current versions of the Disposal Specification Three: Transfer of State Archives to PROV can be viewed here: PROS 10/13 Disposal Specification Three Version Comparison Table