Author: Government recordkeeping

The PROV Appraisal and Documentation Team invites stakeholders to review a new draft Retention and Disposal Authority for Records of Expert Panels.

The aim of the RDA, once issued as a Standard, is to specify records required as State Archives and to provide for the lawful disposal close disposal Definition A range of processes associated with implementing appraisal decisions which are documented in disposal authorities or other instruments. of records not required permanently after specified periods.

About this draft RDA

This Retention and Disposal Authority has been developed in consultation with Medical Panels Victoria (MPV). It is to provide coverage for records created by Expert Panels, where a group close group Definition A Record Group brings together agencies that have created records documenting similar functions. They may be agencies that are part of the same ministerial portfolio (eg VRG 18 Lands), or have a common function (eg VRG 24 Educational Institutions), or comprise a sector of government (eg VRG 4 Courts). of specialised practitioners are appointed to a panel to discuss, deliberate, and make recommendations on a particular case or topic. This will include panels such as those administered by MPV and may also be applied to other agencies. 

The scope for records covered by the RDA includes records relating to the establishment and administration of Expert Panels, activities related to case management, and the handling of complaints relating to the conduct of panel members. 

Agencies covered under the scope of this Retention and Disposal Authority are:

  • Medical Panels Victoria (MPV)
  • Other agencies by application to PROV


Feedback on the draft RDA

The draft RDA is available below, along with a brief report outlining the background, scope and appraisal close appraisal Definition The process of evaluating business activities to determine which records need to be captured and how long the records need to be kept to meet business needs, the requirements of organisational accountability and community expectations. recommendations:

We would appreciate feedback on the following:

  • are the retention periods reasonable?
  • is the language used in the RDA clear enough?
  • can you identify any gaps in the RDA coverage?

Please provide any feedback to by COB Friday March 9th 2018