Author: Government recordkeeping

The PROV Appraisal and Documentation Team invites stakeholders to review a new draft Retention and Disposal Authority for records of the Victorian Electoral Function.

The aim of the RDA, once issued as a Standard, is to specify records required as State Archives and to provide for the lawful disposal close disposal Definition A range of processes associated with implementing appraisal decisions which are documented in disposal authorities or other instruments. of records not required permanently after specified periods.

This RDA will apply to the Victorian Electoral Commission and cover records related to the electoral functions and other unique supporting functions and activities administered by the Commission. The draft RDA is available below, along with a brief report outlining the background, scope and appraisal close appraisal Definition The process of evaluating business activities to determine which records need to be captured and how long the records need to be kept to meet business needs, the requirements of organisational accountability and community expectations. recommendations:

In addition, a full appraisal report is available upon request.

We would appreciate feedback on the following:

  • are the retention periods reasonable?
  • is the language used in the RDA clear enough?
  • can you identify any gaps in the RDA coverage?

Please provide any feedback to agency.queries@prov.vic.gov.au by COB Friday 2 June 2017.