Author: Government recordkeeping

A new Retention and Disposal Authority (RDA) is now available, PROS 16/06 RDA for Records of the Standard Setting and Organisational Performance Monitoring Functions

Agencies are encouraged to consider this new RDA for use as it may partially or fully eliminate the need for your agency close agency Definition Any department, agency or office of the Government of Victoria to develop an agency or function close function Definition Functions describe the role and administrative activities of government e.g. inquests. A list of functions is similar to a subject index or thesaurus. Function information tells you which agencies have created records relating to that Function. For example, there have been two agencies responsible for the same function of registering inquests (Function 43 (VF 43) Inquests registration) the Chief Secretary's Department until 1869 and the Registrar-General's Department from 1869 to 1873. specific RDA, reducing cost and effort.

The new RDA was developed to meet an objective of the PROV Disposal Remodelling Program which is to issue disposal close disposal Definition A range of processes associated with implementing appraisal decisions which are documented in disposal authorities or other instruments. authorities that can be used in multiple settings whenever possible. This RDA was commissioned by the Victorian Public Sector Commission to authorise disposal of its records. However the content close content Definition The actual information in a record (as distinct from its context). has been phrased to remove agency and/or function limits so that its scope can be extended over time to include other agencies that develop standards/codes and monitor performance against the codes, a very common activity of government.

Your agency can apply to PROV for inclusion within the scope of PROS 16/06 by demonstrating its validity to your agency environment. Once your agency is included formally in scope, PROS 16/06 can be used to authorise disposal of your records.

PROS 16/06 is to be used in conjunction with PROS 07/01 Common Administrative Functions RDA and your agency/function specific RDA (if applicable).

Please contact us if you require further information about this RDA.