Author: Government recordkeeping

PROV is developing a free online tool for agencies to assess and report on how well their recordkeeping close recordkeeping Definition Making and maintaining complete, accurate and reliable evidence of business transactions in the form of recorded information. practices are meeting PROV’s standards and specifications, and we want to know what you think. 


An agency close agency Definition Any department, agency or office of the Government of Victoria stakeholder close stakeholder Definition Those people or entities who may affect, be affected by, or perceive themselves to be affected by, a decision or activity. Stakeholders may be internal and / or external. group close group Definition A Record Group brings together agencies that have created records documenting similar functions. They may be agencies that are part of the same ministerial portfolio (eg VRG 18 Lands), or have a common function (eg VRG 24 Educational Institutions), or comprise a sector of government (eg VRG 4 Courts). has been working closely with us and Judith Ellis from Enterprise Knowledge to develop content close content Definition The actual information in a record (as distinct from its context). for the tool, which has now been piloted by three agencies - Victorian Public Sector Commission, Victorian School Building Authority and Western Health. Key areas include the strategic management close strategic management Definition The set of managerial decisions and actions that determines the long-run performance of an organisation of records and whether recordkeeping procedures cover all processes for the creation and maintenance of full and accurate records, storage close storage Definition The process involving placement and retention of data and documents for subsequent use. conditions to ensure accessibility and preservation and disposal close disposal Definition A range of processes associated with implementing appraisal decisions which are documented in disposal authorities or other instruments. of records. Thank you to everyone who has been involved in this process. 


We're now undertaking a final round of consultation on content. Download the draft here. And please send any feedback you have to Alison McNulty, Senior Manager Standards & Policy, at alison.mcnulty@prov.vic.gov.au by Friday 15 December.