1 January 2017

Hundreds of historic State Government archives close archives Definition Records considered to have continuing or permanent value that have been, or will be, transferred to the custody of an archival organisation; also used to refer to the buildings in which archival records are stored and to organisation that have responsibility for archival records. have been made public today as part of Public Record Office Victoria’s annual opening of officially closed records. The records are of particular interest to family historians waiting on files that mention members of their family tree.

Under Section 9 close Section 9 Definition Section 9 of the Public Records Act 1973 allows for the closure of “personal or private” records. This prevents the violation of personal privacy and covers such material as personnel records, medical records, police and prison records and case records concerning students, welfare recipients, children in government care or compensation claimants. of the Public Records Act 1973 files of a personal or private nature are closed from between 75 to 99 years to prevent the violation of personal privacy. As of the 1st of January 2017, another year of files will be opened to the public for the first time. Director and Keeper of Public Records, Justine Heazlewood, said this year’s openings may provide researchers with missing pieces of their family history puzzle.

“These newly opened records provide a snapshot into our State’s history. From the capital cases that made headlines in 1941 to divorces of Ballarat - these annual openings provide a new opportunity to discover our past,” said Ms Heazlewood.

Among this year’s openings are Criminal Trial Briefs relating to Pentridge prison escapee Kenneth Raymond Jones, the capital case file close file Definition An accumulation of documents relating to the same subject, person, activity or transaction that are kept together.  Documents in a file are usually, but not always, fastened together.  Files are usually arranged in an identifiable sequence (e.g. numerical or alphabetical). of Alfred Bye executed for the murder of Tommy Walker, Divorce Case Files from Melbourne and Ballarat Courts of 1941, Post Mortem Registers from Kew Hospital and Tramway and Victorian Railroads Employee Records.

“There are so many incredible stories to be found in Victoria’s archives. These records of the past now serve to help researchers, academics, writers and historians discover another dimension to years gone by,” said Ms Heazlewood.

See below for a full list of opened records. A broad guide to time periods for closure under Section 9 is as follows:

• Records primarily concerning adults may be closed for 75 years from the year in which the records were created.

• Records concerning children as the primary subject of the record may be closed for 99 years from the year in which the records were created.

• Records such as staff records where the individuals concerned may still be in the workforce may be closed for a lesser period such as 30, 40, or 50 years as appropriate.

 

Contact PROV’s Communications Officer, Tara Oldfield, for more information:
0418 698 364 or at media@prov.vic.gov.au

 

2016 RECORD OPENINGS

Record Title

 

Agency

Date Range

Criminal Trial Briefs

Office of Public Prosecutions

1941

Inward Registered Correspondence

Attorney-General's Department

1940-1941

Divorce Case Files, Melbourne

Supreme Court of Victoria

1940-1941

Children's Court Register

Malvern Courts

1912-1917

Central Register of Male Prisoners

Penal & Gaols Branch

1940-1941

Register of Names, Particulars and Personal Descriptions of Prisoners

Pentridge Gaol

1940-1941

Index To Register Of Prisoners Received

Pentridge Gaol

1939-1941

Divorce Case Files

Ballarat Courts

1941

Examination Registers (Technical Subjects)

Education Department

1985-1986

Capital Sentence Files

Governor

1941

Wages Records

Country Roads Board

1940-1941

Children's Court Registers

Richmond Courts

Feb 1916-Jun 1917

Children's Court Registers

Prahran Courts

Sept 1915-April 1917

Children's Court Register

Berringa Courts

1908-1917

Criminal Trial Brief Register II

Office of Public Prosecutions

1941

Criminal Trial Brief Register II

Office of Public Prosecutions

1941

Master Patient Index Cards

Alfred Hospital

1939/40-1940/41

Ward Registers

Chief Secretary's Department

Nov 1916-Nov 1917

Children's Court Registers

Stawell Courts

1915-1917

Divorce Cause Books

Supreme Court of Victoria

Sept 1939-Feb 1941

Children's Court Registers

Fitzroy Courts

Feb 1916-May 1917

Post Mortem Registers

Kew Mental Hospital

Jan 1939-Jul 1941

Head Attendant's Daily Report Books - Male Department

Kew Mental Hospital

1940-1941

Registers of Voluntary Boarders in Hospitals for the Insane

Department of Mental Hygiene

1934-1941

Head Nurse's Daily Report Book - Female Wards

Kew Mental Hospital

Nov 1940-Dec 1941

Bound Circulated Photographs and Offences of Convicted Persons

South Australia Police Department

Dec 1940-Sept 1941

Nursing Report Books - Female - Mental Hospital

Sunbury Mental Hospital

Nov 1940-Nov 1941

Admission Warrants - Male Patients

Sunbury Mental Hospital

Mar 1939-May 1941

Admission Warrants - Female Patients

Sunbury Mental Hospital

May 1939-May 1941

Presentments

Supreme Court of Victoria

1941

Children's Court Registers

Camperdown Courts

1907-Aug 1917

Children's Court Registers

Williamstown Courts

June 1916-Oct 1917

Children's Court Register

Warrnambool Courts

June 1916-Jan 1917

Children's Court Registers

Ararat Courts

1907-Nov 1917

Personal Description of Prisoners Received Book

Ballarat Gaol

July 1935-May 1941

Children's Court Register

Sale Courts

1907-Feb 1917

Children's Court Registers

Carlton Courts

1908-July 1917

Tramway Employees Record Cards

Melbourne And Metropolitan Tramways Board

1960-1961

Correspondence with Australian Railway Union

Victorian Railways

1960-1961

Accident Compensation Claim Register, Claims Branch

Victorian Railways

1960-1961

Accident Compensation Claim Book

Melbourne And Metropolitan Tramways Board

1959-1961

Employment History Sheets, Photographic Division

Victorian Railways

1920-1961

In-Patient Death Registers

The Royal Children's Hospital

July 1979-Feb 1986

Board Minutes

Physiotherapists Registration Board

August 1963-June 1966

Board Minutes and Papers

Dental Board of Victoria

Oct 1964-Oct 1966

Criminal Presentments and Final Orders, Melbourne

Court of General Sessions

Nov 1940-Dec 1941

Register of Pathology Tests

Mont Park Mental Hospital

1933-1941

Children's Court Register

Preston Courts

Nov 1913-March 1917

 

Media releases

stick image newspapers

View our recent media releases