Author: Government recordkeeping

The PROV Appraisal and Documentation Team invites stakeholders to review a new draft Retention and Disposal Authority for Records of the Expungement of Historic Homosexual Offences.

The aim of the RDA, once issued as a Standard, is to specify records required as State Archives and to provide for the lawful disposal close disposal Definition A range of processes associated with implementing appraisal decisions which are documented in disposal authorities or other instruments. of records not required permanently after specified periods.

 

About this new RDA

This Retention and Disposal Authority is for records relating to the handling and assessment of applications for the expungement of convictions or findings of guilt relating to "historical homosexual offences" as defined in the Historical Homosexual Conviction Expungement Scheme, created under Part 8 of the Sentencing Act 1991. 

Please note that this RDA is designed to allow for the timely and lawful disposal of records which are created through the process of applying for, assessing, and undertaking the expungement of convictions or findings of guilt relating to historical homosexual offences only. It does not provide coverage for the disposal of records unrelated to the expungement process. 

Agencies covered under the scope of this Retention and Disposal Authority are:

  • The Department of Justice and Regulation
  • The Victorian Civil and Administrative Tribunal
  • The Office of Public Prosecutions
  • The Supreme Court
  • The County Court
  • The Magistrates' Court
  • The Children's Court
  • Victoria Police

 

Feedback on the new RDA

The draft RDA is available below, along with a brief report outlining the background, scope and appraisal close appraisal Definition The process of evaluating business activities to determine which records need to be captured and how long the records need to be kept to meet business needs, the requirements of organisational accountability and community expectations. recommendations:

We would appreciate feedback on the following:

  • are the retention periods reasonable?
  • is the language used in the RDA clear enough?
  • can you identify any gaps in the RDA coverage?

Please provide any feedback to agency.queries@prov.vic.gov.au by COB Friday February 9th 2018