Control

Records within a recordkeeping system must be appropriately controlled to protect their integrity as evidence of government activities. Accordingly, government agencies should be able to track and monitor the movement of records within a recordkeeping system and any management actions taken on the record. Schemes assist in the control of records:

  • classification schemes provide rules for ordering records within a system and to facilitate their retrieval when required
  • creating and maintaining metadata upon a record under a metadata scheme helps gives context to the record and enables its history to be understood.

 

Control Standard

 

Issued by Public Record Office Victoria (PROV), this standard provides a set of mandatory principles for Victorian government agencies regarding control to public records.  Your agency is expected to fully comply with each principle contained in the standard by implementing the particular requirements as detailed in the relevant specification/s.