PROS 10/13 Disposal Standard is concerned with the lawful disposal of public records.

The lawful disposal of records is an essential and critical component of any records management programme. Public records may be disposed of by the agency in two ways:

  • by authorised destruction; or
  • through an authorised custody transfer.

Destruction can be authorised through Normal Administrative Practice (NAP), Retention & Disposal Authorities (RDAs), or Single Instance Disposal Authorities (SIDAs). Custody transfers can be authorised through RDAs or by the Keeper.

The implementation of this standard will benefit the agency by enabling the disposal of records to be carried out lawfully yet efficiently, and ensures the retention of those records of importance to the state in perpetuity.

The Disposal Standard was revised over the financial year 2016-17 and reissued on 1 September 2017 as version two. The changes made to the revised Standard were a rearranging of principles and removal of the Accuracy principle.