About the PROV endorsed tools

Public Record Office Victoria (PROV) endorses tools issued by state and national bodies which support the better management of Victorian public records. 

The following tools have been endorsed for use by Victorian Government agencies.

Title Produced by Description of tool

ADRI Glossary of Disposal Triggers

Australasian Digital Recordkeeping Initiative (ADRI) Reference resource to define the terms and meanings of commonly used triggers in disposal close disposal Definition A range of processes associated with implementing appraisal decisions which are documented in disposal authorities or other instruments. authorities. 
AS ISO 15489 (Set)-2004 Records Management Standards Australia

Comprises of 2 parts:

AS ISO 15489.1-2002, Records Management - Part 1: General

AS ISO 15489.2-2002, Records Management - Part 2: Guidelines.

AS 4806.1-2006 (R2015) Closed circuit television (CCTV) - Management and operation Standards Australia Provides recommendations for the management and operation of closed circuit television (CCTV) systems.
AS/NZS 5478:2015 Recordkeeping meta property reference set (RMPRS) Standards Australia Provides a reference set of recordkeeping close recordkeeping Definition Making and maintaining complete, accurate and reliable evidence of business transactions in the form of recorded information. metadata close metadata Definition Contextual information about a record. Data describing context, content, and structure of records and their management through time. Metadata is structured information that enables the description, location, control and management of other information. to support systems interoperability and records sustainability.

Counter Disaster Planning Template

Queensland State Library

Template for the development of a counter disaster plan for institutions that collect documentary heritage materials.

Counter disaster strategies for records and recordkeeping systems State Archives and Records NSW Guidelines to assist public offices to establish and maintain effective counter disaster strategies for records and recordkeeping systems.
Disaster Preparedness Manual for Commonwealth Agencies National Archives of Australia (NAA) Step-by-step process for preparing a Disaster Preparedness Plan for protecting and recovering records held by government agencies
Guidelines for small museums for writing a disaster preparedness plan Heritage Collections Council Assisting museums in writing their own disaster preparedness plan. It is specifically written for those museums that have few (or none) trained or paid staff.

Principles and Functional Requirements for Records in Electronic Office Environments

Module 1: Overview and Statement of Principles

Module 2: Guidelines and Functional Requirements for ERMS

Module 3: Guidelines and Functional Requirements for Records in Business Systems

International Council on Archives (ICA) Suite of publications which comprise three modules outlining principles and functional requirements for software which is used to create and manage electronic records in office environments.

Records Management Checklist

The Victorian Auditor-General's Office (VAGO) Checklist to improve the management of government records and help agencies fulfill their obligations under the Public Records Act.
Victorian Ombudsman’s Guidelines for developing Closed Circuit Television policies for Victorian Public Sector Bodies Victorian Ombudsman Provides information and a practical framework dealing with key issues to consider when developing a policy for a public place CCTV system.
What Records Do I Need to Keep? Queensland State Archives (QSA) Poster to assist those with limited records management close records management Definition Field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records. understanding on how to determine whether something should be retained as a corporate record.