What do I need to know?

  • the name of the local government/council authority (for the year of interest)
  • a year
  • the property address. 

How do I search?

  1. Type in the name of the council, municipal district or ward and locate it in the drop down list.
  2. Try an estimated year of interest OR a year range, not both at the same time as years were cataloged differently for different councils.
  3. You may need to repeat this process with different years, as rate books were often cataloged as a range, not as single years i.e. 1951-1957

Digital records for some areas are available at ancestry.com see our Tips section

About these records

Rates are taxes collected by local governments based on a percentage of the value of a property. Rates are one of the oldest forms of taxation used in Australia.  Their annual collection means that for many councils there is a yearly record of each property and its owner.

Rate records were catalogued as rate books, valuation books, rate records, rate cards or registers of rateable properties.

Regional archive centres at Ballarat*, Beechworth, Bendigo and Geelong each also have collections of rate records. 

Finding a property in rate records may take some time. 

  • Earlier rate series are organised according to 'wards' and the route that the rate assessor walked.
  • Some rate series have street indexes at the start of volumes.
  • Once you have located your street and property in a rate record for one year, often it will appear in the same position in the book for subsequent years.

PLEASE NOTE:  From the 5th of July 2017, Ballarat rate books will be unavailable to order close order Definition Physical records can be ordered for viewing in PROV’s reading rooms.  When a user orders a record, it is reserved solely for their use. from the Ballarat Archives Centre. 
The historic rate books held at Ballarat Archives Centre close Ballarat Archives Centre Definition The Public Record Office Victoria repository and reading room in Ballarat. are some of our most popular regional records. From 5 July until 15 September 2017, these records will be transferred to North Melbourne where our volunteers will digitise them. This means that between July and September these records will be unavailable for ordering. Once our volunteers have finished digitising the records, they will be transferred back to Ballarat for researchers to order and view as normal. The digitised records will then be gradually made available online over the next twelve months for researchers to access close access Definition Refers either to the process of providing records for researchers to use in PROV reading rooms, or to the process of determining if records should or should not be withheld from researchers for a period of time. no matter where they are in the world. 

Who created these records?

Each local council created records. In the early 1990s there were over 200 local government areas.  These were consolidated to the just under 80 councils we have today.

Next Steps

    See our short guide to researching your house using our records that covers these and other records. 

    What are in these records?

    Rate records generally list the following property details:

    • address
    • name of the owner, and/or
    • name/s of current tenant/s
    • tenants' occupation
    • valuation or assessment cost of property
    • rate amount payable
    • date range

    They may also contain a brief description of the property (construction material, number of rooms). 

    They are an excellent resource for determining the date of construction of a property, significant changes to a property and changes in ownership close ownership Definition The state of holding a legal right to property that is the most extensive and absolute property interest in law. Most commonly refers to legal title executed through a legally binding agreement. and sometimes occupancy.

    Tips! Council areas change. Look under the former name for that council if you’re looking for older rate records.

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