About cabinet records
Cabinet records are created, controlled and circulated under the Cabinet Office's direction and supervision to authorised recipients only (mainly Ministers and their immediate divisions).
Cabinet records include:
- Cabinet agendas
- Cabinet minutes
- Cabinet committee agendas and minutes
- Cabinet committee reports
- memoranda to the Cabinet
- draft bills
- records of Cabinet decisions, and advice, legal and other, relating to Cabinet matters
- Cabinet Notebooks
- Cabinet Office files (containing original submissions, briefing papers and decisions).
Departmental Cabinet-in-Confidence records
Departmental Cabinet-in-Confidence (CIC) records are created and maintained by departments or agencies within the Minister's portfolio and forwarded to the Minister. Departmental CIC records, include submissions, memos and correspondence, which have been passed to the Minister from an agency.
Some original departmental CIC records are classified as having permanent value and are required as State Archives.
See PROS 07/01 Common Administrative Functions RDA for information about cabinet record classes and retention periods.
Transferring Cabinet-in-Confidence records
The following suite of fact sheets are to be used by Cabinet and Legislation Liaison Officers (CLLOs) who have responsibility for the management of Cabinet-in-Confidence (CIC) records in their department.
- PROS 10/13 FS3a Departmental Cabinet Records Transfer Process During Caretaker
- PROS 10/13 FS3b Identifying Permanent and Temporary Cabinet-in-Confidence Departmental Records
- PROS 10/13 FS3c Preparation of Permanent Hardcopy Departmental Cabinet Records – PROV Requirements
- PROS 10/13 FS3d Preparation of Permanent Digital Departmental Cabinet Records – PROV Requirements.