About cabinet records

Cabinet records are created, controlled and circulated under the Cabinet Office's direction and supervision to authorised recipients only (mainly Ministers and their immediate divisions).

Cabinet records include:

  • Cabinet agendas
  • Cabinet minutes
  • Cabinet committee agendas and minutes
  • Cabinet committee reports
  • memoranda to the Cabinet
  • draft bills
  • records of Cabinet decisions, and advice, legal and other, relating to Cabinet matters
  • Cabinet Notebooks
  • Cabinet Office files (containing original submissions, briefing papers and decisions).

 

Departmental Cabinet-in-Confidence records

Departmental Cabinet-in-Confidence (CiC) records are created and maintained by departments or agencies within the Minister's portfolio and forwarded to the Minister. Departmental CiC records, include submissions, memos and correspondence, which have been passed to the Minister from an agency.

Some original departmental CiC records are classified as having permanent value and are required as State Archives. 

See PROS 07/01 Common Administrative Functions RDA for information about cabinet record classes and retention periods.

Managing CiC records

PROV has prepared guidance regarding the appraisal close appraisal Definition The process of evaluating business activities to determine which records need to be captured and how long the records need to be kept to meet business needs, the requirements of organisational accountability and community expectations. and transfer of permanent value CiC records. See our Cabinet Record Fact Sheets (right) for further information.

Please refer to the Cabinet Office for general advice regarding the management of CiC records.

 

Last updated 16 May 2018