Past recipients of Sir Rupert Hamer Records Management Awards are listed below.

See Sir Rupert Hamer Awards for a list of our current winners.

2014-2016 Winners

Summary of project: This project involved the digitisation of 21,000 large format hardcopy plans into an electronic document and records management system. By replacing hardcopy with digital records, and linking these digitised records to a document management system, management databases and CAD system, the project delivered significantly improved management, increased accessibility on and off-site, allowed version control, drawing annotation and increased workflow management.

Award recipient
Ann Goode from Wannon Water receiving her award from the Hon. Gavin Jennings, 24 June 2016.

 

Summary of project: According to the judges this project was described as an ‘innovative, integrated approach which capitalised on existing technology but took a fresh approach.’ The Department introduced a flagship program to make best practice and compliance easy for all staff by creating one platform for document management and collaboration, resulting in a faster, easier to use document and records management system.

Award recipient
Juliette Cox from DET receiving her award from the Hon. Gavin Jennings, 24 June 2016.

 

Summary of project: Agriculture Victoria holds many thousands of critical records in many forms including documents, images and videos. Agriculture Victoria has previously tried a number of ways of managing this information with varying degrees of success. Recognising the limitations of these previous approaches, Agriculture Victoria contracted two companies to design, develop and implement a metadata driven product (The Knowledge Curation Tool).  This approach allowed a single point of access for all digital /physical assets and records across the organisation. This approach resulted in a quick and efficient way to connect and search all of its databases, regardless of their function, design or location.

Award recipient
Kieran Murphy from Agriculture Victoria receiving his award from the Hon. Gavin Jennings, 24 June 2016.

 

Summary of transfer projects: 

Two valuable archival collections were transferred to Public Record Office Victoria in the last year. These transfers from the Royal Women’s Hospital and the Royal Children’s Hospital together ensured that a large number of significant historical health records were able to be preserved for the future and accessible to all Victorians.

The records of the Royal Women’s Hospital are considered highly significant internationally, being an intact collection of 19th and 20th century women’s medical records. Over 50 records series were transferred from the Royal Women’s Hospital, comprising 93 metres or 746 boxes. The records of the Royal Children’s Hospital are equally significant, being an intact collection of 19th and 20th century children’s medical records. Over 80 records series were transferred from the Royal Children’s Hospital, comprising 48 metres or 501 boxes.

The hospitals established a productive work program to complete the required archival description, access documentation and physical preparation of the respective collections which comprise traditional files, volumes, and photographs.

Award recipient
Robyn Waymouth from Royal Women's Hospital and Bronwyn Hewitt from Royal Children's Hospital receiving their awards from the Hon. Gavin Jennings, 24 June 2016.

 

Summary of projects: The DHHS received a commendation for a combination of three projects which made an outstanding contribution to records management. For the last three years this Department has undertaken a considerable amount of work to improve their records management focusing on:

  • improving the management of their very large archive of important records holding personal information about many Victorians,
  • setting up a regime to enable digitising of important records, and
  • establishing better recordkeeping outcomes in non-government organisations that provide services on behalf of the Department.
Award recipient
Arieta Lumani, Philip Punshon and Chris Hofmann from DHHS receiving their commendation from the Hon. Gavin Jennings, 24 June 2016.

 

Summary of project: In 2014 the Records Manager at this agency identified that improvement to records management would require a non-traditional approach. The Records Manager together with the Records Team created a change program that included a lighthearted internal “infomercial”, with the tag-line “rough enough is good enough”.  The “infomercial” created awareness among staff and caused them to review their recordkeeping habits and practices, and seek assistance from the Records Team.

Award recipient
David Campbell and Lynette Morgan from TAC receiving their award from the Hon. Gavin Jennings, 24 June 2016.

 

2013-2014 Winners

Agency Project Category
Cardinia Shire Council Paper Independence: Supporting the activity based working environment- a cultural revolution Small Agency
Mildura Rural City Council Electronic Records Capture Project – Family Day Care Medium Agency
No award given No award given Large Agency
Department of Human Services Records Management Program – addressing storage issues to meet regulatory and community expectations Large Agency – Certificate of Commendation
The Royal Women’s Hospital and Alfred Health Womens@Sandringham Medical Record Project Large Agency – Certificate of Commendation
No award given No award given Regional Agency
Alpine Shire Council Barcode Central Regional Agency – Certificate of Commendation
Wannon Region Water Corporation

Renovating Recordkeeping at Wannon Water

Regional Agency – Certificate of Commendation
Murrindindi Shire Council Pilot Tenders and Contract electronic Content Management (ECM): A Paperless System Regional Agency – Certificate of Commendation
Office of Public Prosecution Transfer of Prosecutions and Litigation Records Most Valuable Transfer

 

Community Archives Project Category
Gold Museum, Ballarat Onsite and online: Expanding access to the Gold Museum collections Preservation of Records of Significance
Australian Jazz Museum Taking it to the World – a Jazz Digitisation Project

Providing Enhanced Records Access

 

2012-2013 Winners

Agency Project Category
Agricultural Victoria Services

AVS Technology Transfer Management System Implementation

Small Agency
Melbourne Water The Info Program Medium Agency
No award given No award given Large Agency
Latrobe Regional Hospital Records Management Archiving Project Regional Agency
Land Victoria Transfer of Crown Grants, Titles and Leases Most Valuable Transfer

 

Community Archives Project Category
Loddon Shire Council Digitisation of the East Loddon “Soldiers Medals & Memorial Register 1915-1920″ Preservation of Records of Significance
Box Hill Historical Society

Digitising the City of Box Hill Rate Books

Providing Enhanced Records Access

 

2011-2012 Winners

Agency Project Category
Supreme Court of Victoria Preserving court records: creating a records storage and disposal regime Small Agency
City of Kingston The Policy Portal Medium Agency
Department of Justice Records Management Strategy 2011-2014 Large Agency
Greater Shepparton City Council Going Digital with Financial Information Regional Agency
Department of Sustainability and Environment Surveyor’s Field Books and Indexes Most Valuable Transfer

 

Community Archives Project Category
Shepparton Family History Group Preservation of Shire of Rodney Rate Books Preservation of Records of Significance
Geelong Heritage Centre Online Image Library Providing Enhanced Records Access

 

2010-2011 Winners

Agency Project Category
Victorian Bushfires Royal Commission Management and Transfers of Royal Commission Digital Records Small Agency
Land Victoria Project to archive the historical documents of Land Victoria Medium Agency
Northern Health

Semi-electronic scanned medical record system

Large Agency
Greater Shepparton City Council

Digital Consent Model, which has improved recordkeeping practice within their EDRMS

Regional Agency

 

Community Archives Project Category
Mount Alexander Shire Council Digitisation of Shire of Maldon Minute Books 1858-1995 Preservation of Records of Significance
Colac and District Historical Society Collaboration with Duke University to transcribe, digitise and index the first Court of Petty Sessions Register for Colac 1849-1865

Providing Enhanced Records Access

Knox Historical Society

Digitisation and indexing of photo collections of local primary schools, secondary schools and kindergartens

Providing Enhanced Records Access

 

2009-2010 Winners

Agency Project Category
Municipal Association of Victoria’s ECM Steering Committee The Better Practice Guide Small agency
City of Boroondara Operation Accountability Medium Agency – Certificate of Commendation
Department of Human Services Linking Vulnerable Victorians to the Records of their Past Large Agency – Certificate of Commendation
Department of Transport The Spotswood Exit Project Large Agency
No award given No award given Regional Agency

 

Community Archive Project Category
Bellarine Historical Society Inc. Digitising and Indexing Original School Registers for PROV’s Collection Preservation of records of significance to the local community and the state
No award given No award given Providing records access in the local community
Brighton Historical Society Inc Cataloguing the Map and Plan Collection Projects or programs that provide greater understanding and accessibility to the Community Archives’ archival collection
Shire of Campaspe Recognising Area Significant Records Innovative programs that ensure local records of significance are accessible and that support community archives in operating, expanding and maintaining their collections

 

2008-2009 Winners

Agency Project Category
Rural Finance Corporation Rural Finance Corporation Records Management & Disposal Program Small Agency – Certificate of Commendation
Victorian Auditor-General’s Office Records Management Checklist – A tool to improve records management Medium Agency
Department of Human Services Records Management Improvement Strategy Large Agency
City of Greater Dandenong Historical Scanning Project: Scanning the past to build the future Large Agency – Certificate of Commendation
University of Melbourne Web Archiving @ the University of Melbourne Large Agency – Certificate of Commendation
No award given No award given Regional Agency

 

Community Archive Project Category
No award given No award given Preservation of records of significance to the local community and the state
Castlemaine Historical Society Inc. Metcalfe Shire Council Sundry Correspondence Files Providing records access in the local community
Royal Historical Society of Victoria Mac Robertson’s Round Australia Expedition 1928 Projects or programs that provide greater understanding and accessibility to the Community Archives’ archival collection
Bellarine Historical Society Inc Geelong and District Potpourri Database Projects or programs that provide greater understanding and accessibility to the Community Archives’ archival collection – Certificate of Commendation
East Gippsland Shire Council Project Innovative programs that ensure local records of significance are accessible and that support community archives in operating, expanding and maintaining their collections

 

2007-2008 Winners

Agency Project Category
Department of Planning and Community Development Commonwealth Games Records Disposal Project Inner Budget
Department of Justice Preservation of records of permanent value to the State and innovation in records management through the Department of Justice ‘Taking Responsibility Program Inner Budget - Certificate of Commendation
Royal Botanic Gardens Melbourne Online Plant Census Project Outer Budget
La Trobe University Electronic Recordkeeping – Central Student Files (ICT Project 130) Outer Budget - Certificate of Commendation
East Gippsland Shire Council Archives Store project Local Government Authorities
East Gippsland Shire Council Better Access to Documents Project Local Government Authorities – Certificate of Commendation
Baw Baw Shire Council Project Local Government Authorities – Certificate of Commendation
Barwon Region Water Corporation Plans and Drawings Rationalisation and Capture Regional Agency
No award given No award given Small Agency

 

Community Archives Project Category
Castlemaine and District Historical Society Inc. Identification and transfer of permanent public records to PROV Preservation of records of significance to the local community and the state
Birchip Historical Society Inc. Student and volunteer engagement program Providing public record access in the local community
Castlemaine and District Historical Society Inc. Commemoration of 150 years of responsible government Providing public record access in the local community – Certificate of Commendation
Wycheproof Historical Society Inc. Opening of the restored court house and display of archival material Providing public record access in the local community – Certificate of Commendation
Benalla and District Historical Society Inc. Archival storage, research and reading room project Projects or programs that provide greater understanding of and accessibility to the PoD’s archival collection
Wycheproof Historical Society Inc. Developing a web presence for the Archives Projects or programs that provide greater understanding of and accessibility to the PoD’s archival collection – Certificate of Commendation
GWM Water Places of Deposit outreach project Innovative programs that ensure local records of significance are accessible and that support places of deposit in operating, expanding and maintaining their collections

 

2006-2007 Winners

Agency Project Category
Department of Education and Training Closed School Project Inner Budget
Department of Justice Southern Cross Records Project Inner Budget - Certificate of Commendation
Metropolitan Ambulance Service Victorian Ambulance Clinical Information System Project Outer Budget Agency
City of Whitehorse Pathway/TRIM integration Local Government Authorities
Greater Shepparton City Council Moving Memorabilia Madness Local Government Authorities - Certificate of Commendation
Department of Sustainability and Environment Archiving of Regional Land Office Plans Regional Agency
Victorian Institute of Teaching Flight of the Hummingbird Small Agency