About our RDA projects

To streamline the approach to disposal and “future proof” our Retention and Disposal Authorities (RDAs) as much as possible we encourage the development and use of RDAs based around broad functions.

Public Record Office Victoria (PROV) does not require each agency to have its own specific RDA unless it is a high risk or high value function.

Please contact us for further information about our RDA projects.

 

RDA projects currently underway

Anti-Corruption Function The Independent Broad-Based Anti-Corruption Commission is working on a project to broaden the scope of PROS 10/15 Office of Police Integrity and establish an RDA that authorises the disposal of records of anti-corruption agencies.
Applications for the Expungement of Homosexual Convictions This RDA will authorise disposal of application records created to request the expungement of historical convictions under the Historical Homosexual Conviction Expungement Scheme. The RDA will apply to all agencies subject to the scheme.
Audio Visual Surveillance & Digital Asset Records Disposal of Victoria Police records is authorised by PROS 10/14 Records of Victoria Police issued in 2010. Since then, there have been significant advances in the use of technology to support modern policing, resulting in vast quantities of different digital assets and audio/visual footage accumulating. An appraisal project is underway to determine appropriate retention periods for such records.
Building Regulatory Functions On 1 July 2013, amendments to the Building Act 1993 established the Victorian Building Authority as a new statutory authority. The VBA replaced the former Building Commission (VA 4125) and Plumbing Industry Commission (VA 4256), combining the regulatory oversight of the two. The project will appraise records documenting a variety of functions including building and plumbing standards, regulations and products and practitioners in Victoria.
Chief Parliamentary Counsel The Office of the Chief Parliamentary Counsel is in the process of replacing their current RDA PROS 07/02. The RDA will cover records documenting the function of drafting legislation and statutory rules.
Complaints Authorities This RDA will authorise disposal of records created as part of complaint management or resolution services provided by Victorian government agencies.
Common Administrative Functions PROV is undertaking a project to replace PROS 07/01 Retention and Disposal Authority for Records of Common Administrative Functions. PROS 07/01 is currently our most widely used RDA in Victorian Government as it applies to all agencies and includes common administrative functions such as finance, human resources and property management. PROS 07/01 was issued in April 2007 and has been only slightly varied since. PROV plans for the new RDA to follow the new, preferred 'rolled up' structure in order to streamline disposal and future proof the RDA as much as possible. Please see the Project Page for further details. 
County Court of Victoria The County Court is working to replace their existing RDA PROS 08/03. The RDA will cover records of the Court.
Expert Panels  Our objective is to develop an RDA to authorise disposal of Medical Panels Victoria’s records, which can be used by other expert panels in Victoria.
Family Violence Central Information Point Following the Royal Commission into Family Violence the Department of Premier and Cabinet is establishing the Central Information Point (CIP). The CIP will facilitate timely and accurate information sharing to assist family violence practitioners with risk assessment and management. The new RDA will specify retention requirements for records managed and stored by the CIP.

Health Practitioner National Registration and Accreditation Scheme Records

PROV is leading a project in collaboration with the Australian Health Practitioner Regulation Agency and the Australian members of the Council of Australasian Archives and Records Authorities to develop an RDA to cover records of the national health practitioner registration and accreditation scheme. Once completed the RDA will be issued by each Australian archival authority for use in its jurisdiction.

Office of Public Prosecutions

The Office of Public Prosecutions is in the process of replacing their current RDA PROS 04/03. The RDA will cover records documenting the function of prosecuting serious offences and conducting criminal appeals in Victoria’s courts.

Schools

The Department of Education and Training has commissioned a project to review and replace its existing RDA PROS 01/01 RDA for School Records. The Department is responsible for providing and regulating statewide learning and development services across the early childhood, school education, and training and skills sectors. The school records appraisal project will cover records created and captured during the provision of Prep to Year 12 education, including records of School Councils and subsidiary committees. 

Victorian Auditor-General’s Office The Auditor-General’s Office is developing a new RDA to replace their existing RDA, PROS 01/03. The RDA will cover records of the specific and unique functions of the Auditor-General.
Victorian Commission for Gambling and Liquor Regulation The Victorian Commission for Gambling and Liquor Regulation (VCGLR) is a statutory body established under the Victorian Commission for Gambling and Liquor Regulation Act 2011.  This project will appraise records documenting a variety of regulatory, investigative and disciplinary functions carried out by the VCGLR in relation to gambling and liquor legislation.

Victorian Government Reporting Service

The Victorian Government Reporting Service is developing an RDA, which will be the first RDA for this agency. The Victorian Government Reporting Service (VGRS) is responsible for providing high-quality criminal recording and transcription services to Victoria's courts and tribunals. In the 2015-16 year, VGRS transcribed over 420,000 transcript pages and distributed over one million pages of transcript to the judiciary and other parties.

Transcript records held by the courts will continue to be covered by the various RDAs issued for the records of the courts.

Victorian Managed Insurance Authority The Victorian Managed Insurance Authority is developing a new RDA to replace their existing RDA, PROS 03/03. The RDA will cover records documenting the function of providing risk advice and insurance services for the Victorian government.

 

In conjunction with these projects, we are implementing an approach to expand our existing RDAs to cover agencies that perform similar functions. On application agencies might be included under existing disposal authorities.